LEGAL NOTICE TO BID - Updated Pool Bid Documents

LEGAL NOTICE TO BID

The Town of Delhi is seeking proposals for the design and construction of a new swimming pool and restroom/change rooms/mechanical building.

Sealed proposals will be received as set forth in instructions to bidders until 3:00 pm on December 15th, 2015 at the Town of Delhi Offices, 5 Elm Street, Delhi, NY, 13753. Bids will be opened and read in public at the public meeting at 4:30 pm on the day of the bid. Project budget is $900,000.

Proposals must be submitted on the bid forms provided and in a manner designated therein. Copies of such bid forms and of the instructions to bidders including plans and specifications may be obtained or viewed at the office of the Town Clerks Office 5 Elm Street, Delhi, NY 13753 or electronic documents and Amendments will be posted to www.townofdelhiny.com. To receive notification of Amendments via e-mail you must submit a request to be placed on the Plan holders List with the Town of Delhi Clerk. Amendment may have been issued prior to your placement on the plan holders list. Contractor is responsible for ensuring that all Amendments are incorporated into its bid.

Each proposal must he accompanied by a bid bond or a certified check made payable to the Town of Delhi in an amount equal to 5% of the total bid. The bid bonds or checks of the unsuccessful bidders will be returned as soon as the contracts have been executed. The bid bond or check of the successful bidders will be retained to pay any loss or damages to the Town of Delhi in the event that said successful bidders shall refuse or neglect to enter into a contract in accordance with their proposals. Acceptance of the bid will be contingent upon the fulfillment of this requirement by each bidder. The town of Delhi reserves the right to reject any or all bids.

NYS Finance Law restricts communication with Town of Delhi on procurements and contact can only be made with designated persons. Contact with non-designated persons or other involved Agencies will be considered a serious matter and may result in disqualification. Contact the Delhi Town Clerk at 607-746-3737 with any questions.

Any questions by prospective bidders concerning interpretation of the RFP Documents (Bid Documents) must be submitted in writing to the Town of Delhi or their designated representative and should be in its possession no later than November 27, 2015. The Town of Delhi will mail and post to the website any addenda or written interpretations that it deems necessary. Bidders may not rely upon oral communications or interpretations from the Town of Delhi and the Town of Delhi shall not be bound by them.

This project is in part funded by a grant from the NYS Office of Parks, Recreation and Historic Preservation through Title 9 of the Environmental Protection Act of 1993. Under Article 15A, Executive Law, the State of New York is committed to providing Minority and Women owned Business (MWBE) equal opportunity to participate in government contracts. The following goals have been set for this project: 8% of the contract value for MBE’s and 7% of the contract value for WBE’s. The successful bidder may be required to furnish an EEO policy statement and reports showing the participation of various business enterprises of subcontractors and suppliers on the contract. The Contractor must comply with the Regulation relative to non-discrimination in federally-assisted programs. BIDDERS SHOULD BE ADVISED THAT AWARD OF THESE CONTRACTS MAY BE CONTINGENT UPON THE PASSAGE OF A BUDGET BY THE TOWN OF DELHI.